executive secretary (except legal and medical) – Ottawa, ON – Job posting

Job title: executive secretary (except legal and medical) – Ottawa, ON – Job posting

Job requirements





or equivalent experience

Executive Assistant/Executive Secretary


5 years or more

Specific Skills

Type and proofread correspondence, forms and other documents

Schedule and confirm appointments

Greet people and direct them to contacts or service areas

Determine and establish office procedures and routines

Arrange and co-ordinate seminars, conferences, etc.

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Order office supplies and maintain inventory

Record and prepare minutes of meetings, seminars and conferences

Arrange travel, related itineraries and make reservations

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Set up and maintain manual and computerized information filing systems

Business Equipment and Computer Applications

MS Access

MS Excel

MS PowerPoint

MS Windows

MS Word

Database software

Accounting software

Quick Books

Simply Accounting

MS Office

Additional Skills

Supervise other workers

Train other workers

Work Conditions and Physical Capabilities

Attention to detail;

Tight deadlines;

Work Location Information

Relocation costs not covered by employer;

Personal Suitability



Team player;

Excellent oral communication;

Excellent written communication;



Ability to multitask;

Who can apply to this job?

Only apply to this job if:

You are a Canadian citizen or a permanent resident of Canada.You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

Advertised until


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