social events co-ordinator – Toronto, ON – Job posting

50-99 participants

1 day or less

10-49 participants

100-199 participants

2-4 days

Up to 10 participants

5 days or over

Google Docs

Professional association or organization

Multi-purpose facilities

Conference centres

Community service organization

Business

Hotel, motel, resort

MS Access

MS Excel

MS PowerPoint

MS Windows

MS Word

Database software

MS Office

MS Outlook

Develop risk management plans

Develop and monitor emergency security plans

Solicit event donors

Review bids and negotiate costs

Research and design special events programs

Promote conference and meeting services or special events

Prepare, present and manage budgets

Prepare final financial and other reports

Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)

Plan for social events and guest programs

Plan for traffic and crowd control and security

Plan for translation and interpretation services

Plan schedules, goals and objectives

Plan and arrange for accommodation and transportation services

Inspect and select sites

Develop marketing and communication plans

Develop media strategies and public relations activities

Develop policies and procedures and attend to other management responsibilities

Develop registration systems and information materials

Develop financial procedures

Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services

Plan for VIP arrangements

Manage Event Logistics

Identify human resources requirements

Plan and oversee Webinars

Develop sponsorship, partnership or fundraising programs

Administer revenues and expenditures and assist in preparing financial reports

Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment

Implement registration systems

Implement social programs, food and beverage, transportation, and other services

Confirm and co-ordinate speakers

Assist in site selection and attend to related details

Arrange for shipping, receiving and storage

Arrange for production or purchase of promotional products

Co-ordinate media services

Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events

Co-ordinate and monitor conference and meeting activities and attend to related details

Criminal record check;

Fast-paced environment;

Work under pressure;

Attention to detail;

Tight deadlines;

Overtime required;

Staff in various areas of responsibility;

Willing to relocate;

Relocation costs covered by employer;

Initiative;

Effective interpersonal skills;

Flexibility;

Accurate;

Team player;

Excellent oral communication;

Excellent written communication;

Client focus;

Organized;